Keyboard shortcuts for Microsoft PowerPoint

Working with Data

Enter

Enters a new paragraph

Shift + Enter

Enters a line break (Soft break)

Ctrl + Tab

Inserts a tab in a table cell

Shift + Home

Extends the selection to the beginning of the line

Shift + End

Extends the selection to the end of the line

Shift + Up Arrow

Extends the selection one line up

Shift + Down Arrow

Extends the selection one line down

Shift + Left Arrow

Extends the selection one character to the left

Shift + Right Arrow

Extends the selection one character to the right

Ctrl + Shift + Home

Extends the selection to the beginning of the textbox

Ctrl + Shift + End

Extends the selection to the end of the textbox

Ctrl + Shift + Up Arrow

Selects to the line above

Ctrl + Shift + Down Arrow

Selects to the line below

Ctrl + Shift + Left Arrow

Selects to the beginning of the word

Ctrl + Shift + Right Arrow

Selects to the end of the word

Delete

Deletes one character to the right

Backspace

Deletes one character to the left

Ctrl + Delete

Deletes one word to the right

Ctrl + Backspace

Deletes one word to the left

Ctrl + ]

Increases the font size to the next size in the drop-down list

Ctrl + [

Decreases the font size to the next size in the drop-down list

Ctrl + Shift + >

Increases the font size to the next size in the drop-down list

Ctrl + Shift + <

Decreases the font size to the next size in the drop-down list

Ctrl + =

Toggles Subscript on the selection

Ctrl + Shift + =

Toggles Superscript on the selection

Navigation

Arrow Keys

Moves one character or line in the given direction

Tab

Moves to the first or next hyperlink / object / cell

Shift + Tab

Moves to the last or previous hyperlink / object / cell

Home

Moves to the beginning of the line

End

Moves to the end of the line

Page Up

Moves to the previous slide

Page Down

Shift + Page Up

Moves to the previous slide

Shift + Page Down

Moves to the next slide

Ctrl + Home

Moves to the beginning of the text box

Ctrl + End

Moves to the end of the text box

Ctrl + Up Arrow

Moves up one paragraph

Ctrl + Left Arrow

Moves one word to the left

Ctrl + Right Arrow

Moves one word to the right

Ctrl + Enter

Moves to the next title or body text placeholder

Function Keys

F1

Display Help or the Office Assistant

F2

Select the text box containing an object or text

F4

Repeats the last presentation action (Edit > Repeat) (not Format Autoshape dialog)

F5

Runs the presentation (View > Slide Show)

F6

Moves to the next pane in the presentation (clockwise)

F7

Displays the (Tools > Spelling) dialog box

F10

Toggles the activation of the Menu Bar

F12

Displays the (File > Save As) dialog box

Shift + Function

Shift + F1

Activates the context sensitive What’s this? It prompts (Help > What’s This)

Shift + F3

Toggles between lowercase, mixedcase and uppercase on the selection

Shift + F4

Repeat the last Find, the same as (Edit > Find Next)

Shift + F6

Moves to the previous pane in the presentation (anti-clockwise)

Shift + F9

Toggles the display of Guide Lines

Shift + F10

Display the (Shortcut) menu for the selected item

Shift + F12

Saves, Displays the (File > Save As) dialog box if a new presentation

Ctrl + Function

Ctrl + F4

Closes the active presentation or window (File > Close)

Ctrl + F5

Restore the size of the active presentation or window

Ctrl + F6

Moves to the next presentation window

Ctrl + F7

Activates the Move window command

Ctrl + F8

Activates the Resize window command

Ctrl + F9

Minimizes the size of the active presentation or window

Ctrl + F10

Maximize the size of the active presentation or window

Ctrl + F12

Displays the (File > Open) dialog box

Ctrl + Letters

Ctrl + A

Selects all the objects on the active slide

Ctrl + B

Toggles bold on the current selection

Ctrl + C

Copies the current selection to the clipboard (Edit > Copy)

Ctrl + D

Make a duplicate of the selected slide (Edit > Duplicate)

Ctrl + E

Centre aligns the current selection

Ctrl + F

Displays the (Edit > Find) dialog box

Ctrl + G

Displays the (View > Grid and Guides) dialog box

Ctrl + H

Displays the (Edit > Replace) dialog box

Ctrl + I

Toggles italics on the current selection

Ctrl + J

Justifies the current selection

Ctrl + K

Displays the (Insert > Hyperlink) dialog box (in a textbox)

Ctrl + L

Left aligns the current selection

Ctrl + M

Inserts a new slide (Insert > New Slide)

Ctrl + N

Creates a new presentation (File > New)

Ctrl + O

Displays the (File > Open) dialog box

Ctrl + P

Displays the (File > Print) dialog box

Ctrl + R

Right aligns the current selection

Ctrl + S

Saves, Displays the (File > Save As) dialog box if a new presentation

Ctrl + T

Displays the (Format > Font) dialog box

Ctrl + U

Toggles (continuous) underlying of the selection

Ctrl + V

Pastes the entry from the clipboard (Edit > Paste)

Ctrl + W

Closes the active presentation or window (File > Close)

Ctrl + X

Cuts the current selection to the clipboard (Edit > Cut)

Ctrl + Y

Repeats the last presentation action (Edit > Repeat)

Ctrl + Z

Undo the last presentation action (Edit > Undo)

Miscellaneous

Alt + Tab

Toggles between all your open applications

Alt + Shift + Tab

Toggles backwards between all your open applications

Ctrl + Shift + Tab

Toggles between the Outline tab and the Slides tab in Normal view.

Ctrl + Spacebar

Remove manual character formatting returning the text back to its default

Esc

Cancels the action or closes the dialog box

Alt + Shift + Left Arrow

Promotes a paragraph

Alt + Shift + Right Arrow

Demotes a paragraph

Alt + Shift + Up Arrow

Moves the selected paragraphs up

Alt + Shift + Down Arrow

Moves the selected paragraphs down

Alt + Shift + +

Expands the text below a heading

Alt + Shift + -

Collapses the text below a heading

/

Turn character formatting on or off

Alt + Escape

Switches to the next program

Ctrl + Escape

Displays the Start Menu

Print Screen

Copies a picture of the whole screen to the clipboard

Alt + Print Screen

Copies a picture of just the active window to the clipboard